Strategic Planning Project.

     Agency Description

African Community Services of Peel is an incorporated not-for-profit community-based settlement service agency whose mission is to improve the quality of life of the newcomer community in Peel by providing them with the support, information and services necessary for healthy integration into Canadian society. The agency’s mandate is to identify and address challenges associated with duality of cultures among newcomers, provide programs and services that promote cross-cultural understanding and address barriers to communication, integration and access. More information about the agency can be found at www.africancommunityservices.com.

 

Project Description

 

African Community Services is looking for a qualified Consultant to help the agency develop a 5-year Strategic and Sustainability Plan to enable it chart its strategic direction for the next five years. The Strategic Plan will ensure that the agency’s management, programming and sustainability goals continue to enhance its relevance to its constituent target community and the community at large and that it has the capacity to effectively address current and emerging constituent community service needs.

 

Goals of the Strategic Plan

  1. Enhance the agency's administrative, governance and programming capacity

  2. Help the agency position itself strategically as a major and valuable partner in the delivery of settlement and Newcomer services to residents of Peel and the surrounding area.

  3. Enhance the agency’s risk identification, management and mitigation strategy

  4. Enhance the organization's management, programming and financial sustainability  

Project Activities

The main activities will include but not be limited to:

  1. Striking a Strategic Planning Committee to work with the Consultant in ensuring successful implementation of the Strategic Planning program.

  2. Conducting an Organizational Review

  3. Developing a 5 Year strategic Plan and Implementation Plans

  4. Presenting the Report to the Agency’s Board of Directors for approval

The consultant will:

  1. Complete a comprehensive stakeholder interview process and analysis with ACS’ stakeholders including clients and volunteers, staff, funders and donors, Board representatives and community members. The objectives of these interviews will be to gather input and stakeholder perspectives on Stakeholders’ views and perspectives on ACS’ financial, programming and management performance

  2. Conduct a 360 scan of the organization’s management, programming and financial structure, mission and mandate. This will include Reviewing ACS’ current goals, vision and mission, current programming, internal capabilities, available resources, funders’ strategic needs and government policies.

  3. Identify the agency’s key organizational and programming needs and gaps

  4. Review the agency’s organizational policies, mission and mandate

  5. Conduct an environmental scan to identify agency’s strengths, organizational management, financial and programming risks

  6. Review and update (if necessary) all the agency’s policies including the Constitution and By-Laws

  7. Identify key programming, management and financial priorities

  8. Develop risks mitigation strategies for the organization

  9. Conduct board and staff training workshops and develop training manuals

 

 Key Deliverables

 

  1. A well-researched and workable five-year strategic plan for the organization for the period 2022-2026

  2. A concise and well- defined mission, vision and values of the Organization

  3. Well-articulated short, medium and long- term goals and objectives of ACS.

  4. A realistic programming strategy in alignment with identified community needs.

  5. A well-articulated implementation policy for the strategic plan with annual action plans

  6. A long-term growth and sustainability plan for the organization.

  7. A Strategic Plan evaluation and monitoring tool

  8. Board and staff training manual

  9. Present the Strategic Planning Report to the Agency’s Board of Directors for approval.

Timelines

August 2021 – March 2022

Accountability

The Consultant, while working Independently will report to the Agency’s Executive Director for timely completion of the Project.

Please apply in confidence by email to the email address below and indicate expected consultancy fee.

The Executive Director

African Community Services of Peel

wkaranja@africancommunityservices.com.

 

Application Deadline: July 18, 2021

 Position                                        Strategic Planning Assistant

                              

Position Type:                                Part-Time 21 hours /week + Mandatory Benefits

Compensation:                              Competitive Salary + Mandatory Benefits depending on experience

Location:                                       Brampton (Peel Region)
Duration:                                      July 15, 2021 – March 30, 2022

 

African Community Services of Peel is a non-profit community-based charitable organization located in Brampton. The Agency provides settlement and community programs to newcomers in Peel. We are looking to hire a Strategic Planning Assistant to provide support to the Strategic Planning Consultant in the development of the Agency’s 5-Year Strategic Plan for the period 2022-2026. While reporting to the Programs Manager, the incumbent will work under the guidance of the Consultant and assist in implementing strategic planning activities as required by the Consultant. The ideal candidate will be highly organized and able to perform the activities required of the position and will work from our Brampton office virtually and on-site if possible.

 

Duties and Responsibilities
• Assist the Consultant with the successful full cycle of Strategic Planning Project’s assigned projects from initiation to completion
• Assist in developing Strategic Planning tools including questionnaires and surveys
• Research and identity key agency stakeholders
• Recruit strategic planning participants
• Organize focus groups using social media tools including Zoom, Teams, and other platforms as advised by the Consultant
• Assist in data collection and analysis as required
• Provide focus group facilitation assistance
• Perform tasks required by the Project Manager in support of project needs
• File all project documents appropriately (hard and soft copies) as required by the Consultant
• Work under time constraints to meet specific timelines
• Maintain strict confidentiality of the project and of the Organization

• Schedule strategic planning appointments and meetings

• Attends staff and strategic planning meetings

• Creates presentation tools including PowerPoints and other presentations
• Assist in the evaluation of the Strategic Planning activities
• Perform other duties as required.

Required Knowledge, Skills, and Abilities

• Community College Diploma in community/social work or relevant education and experience in office/program administration

• Excellent oral and written English communication skills

• Ability to work under supervision and to follow instructions
• Ability to multi-task on a regular basis and to pay close attention to detail Proficiency in the use of       Microsoft programs such as Word, Excel, and PowerPoint.
• Exhibits a friendly and professional demeanor.
• Works well with a range of different individuals.
• Demonstrates knowledge of proper compositional practices to aid in writing and proofreading.
• Exhibits strong organizational skills.
• Communicates clearly, politely, and effectively.
• Demonstrates ability to think creatively to assist in special event planning and marketing.
• Sensitivity to issues facing newcomers and other equity-seeking groups
• Demonstrates excellent time-management skills
• Demonstrated ability to work independently and as part of a team

Apply in confidence to:
Executive Director
African Community Services of Peel
Attention Hiring Committee
Email: wkaranja@africancommunityservices.com
No Phone calls Please
Closing Date July 5, 2021

We thank all applicants but only those selected for an interview will be contacted. (No Phone calls, please)

 

African Community Services is an equal opportunity employer.

 

   Summer 2021 Student Employment Opportunity

                     Outreach Assistant

 

Status:                           Full time 35 Hrs/Wk

Salary:                           $14.25/hr. + Mandatory Benefits

Location:                       Brampton

Accountability:           Program Manager

Responsibilities:         Provide Virtual Outreach support                                            services

Duration:                      10 Weeks (June 14th – August                                                 20th2021)

 

Duties:

Assist Program Coordinators in:

  • Developing and implementing outreach strategies for ACS programs

  • Identifying relevant community events and coordinating participation in these events

  • Coordinating online outreach activities, including social media and website updates

  • Coordinating production and distribution of promotional materials

  • Actively reaching out to community groups and organizations to explore partnership

  • opportunities

  • Contributing to communications, outreach and marketing activities as required

  • Perform other duties as assigned

 

Qualifications

  • Currently enrolled in a secondary or post-secondary institution and returning to school in September 2021

  • Have well-developed interpersonal, and relationship-building skills; ability to establish rapport and excellent communication with members, partners, staff, and volunteers

  • Have the ability to plan, organize and prioritize work activities; possess initiative and good judgment; work with little supervision and enjoy working as a team member in a fast-paced environment

  • Demonstrated sensitivity to other cultures and ability to outreach to newcomers

  • Demonstrated commitment to and awareness of the Peel community resources.

  • Strong desire and willingness to learn

 

Apply in confidence to:

The Executive Director

African Community Services of Peel

10 Gillingham Drive, Suite 308 Brampton, ON, L6X 5A5

Tel: 905-460 -9514: Fax: 905-460 9769

Email: info@africancommunityservices.com

 

Closing Date: May 28th, 2021

 

We thank all applicants but only those selected for an interview will be contacted. (No Phone calls, please)

 

African Community Services is an equal opportunity employer.

 

This Position is funded by Service Canada though the Canada Summer Jobs Program

Summer 2021 Student Employment Opportunity

                              Office Assistant

 

Status:                      Full time 35 Hrs/Wk

Salary:                       $14.25/hr. + Mandatory Benefits

Location:                   Brampton

Accountability:        Program Manager

Responsibilities:     Provide Virtual Administrative                                                 support services

Duration:                  10 Weeks (June 14th – August                                                  20th2021)

 

Duties:

  • Reception duties -Filing, -Sorting   out mail -Welcoming  agency  clients -Photocopying documents -Internet search -Word processing -Office maintenance -Upkeep of agency records -Maintenance of office supplies.

  • Provide programming support to agency staff including assisting in workshop preparation, space set-up, collating workshop materials, developing workshop reports and evaluation forms

  • Assist in researching programming information, collating print and media resources

  • Input and update client files in database, ensure distribution of all promotional materials

  • Perform other duties as required.

 

Qualifications:

  • Currently enrolled in a secondary or post- secondary institution and returning to school in September 2021

  • Have well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members, partners, staff and volunteers

  • Have the ability to plan, organize and prioritize work activities; possess initiative and good judgment; work with little supervision and enjoy working as a team member in a fast-paced environment

  • Demonstrated sensitivity to other cultures and ability to outreach to newcomers

  • Demonstrated commitment to and awareness of the Peel community resources.

  • Strong desire and willingness to learn

 

Apply in confidence to:

The Executive Director

African Community Services of Peel 10 Gillingham Drive, Suite 308 Brampton, ON, L6X 5A5

Tel: 905-460 -9514: Fax: 905-460 9769

Email: info@africancommunityservices.com

 

Closing Date: May 28th, 2021

 

We thank all applicants but only those selected for an interview will be contacted. (No Phone calls, please)

 

African Community Services is an equal opportunity employer.

 


This Position is funded by Service Canada though the Canada Summer Jobs Program

Summer 2021 Student Employment Opportunity

       Youth Worker Assistant Job Description

 

Status:                         Full time 35 Hrs/Wk

Salary:                         $14.25/hr. + Mandatory Benefits

Location:                     Brampton

Accountability:          Program Manager

Responsibilities:        Provide Virtual Youth Worker                                                  Assistant services

Duration:                      10 Weeks (June 14th – August                                              20th2021)

 

Duties

  • Provide virtually appropriate supportive counseling, referrals, and information to youth

  • Conduct outreach to the target youth population.

  • Assist in the design, facilitation, and evaluation of virtual project activities.

  • Engage youth on Facebook and other social media platforms

  • Assist in developing and distributing promotional brochures and flyers

  • Conduct promotion and outreach for youth programs

  • Develop a youth Programs account on twitter.com to engage youth on youth issues

  • Assist in coordinating virtual summer youth recreational activities

  • Assist in researching, planning, and delivering educational workshops for youth

  • Liaise and network with local area schools, community partners, and youth groups for promotion and outreach purposes

  • Represent ACS at community meetings and events

  • Perform other relevant duties as required and as assigned.

 

Qualifications:

  • College or University student returning to school in September 2021

  • Some experience in youth programming, promotion, outreach, and recruitment

  • Knowledge of relevant community resources for Peel

  • Strong ability to relate to well to, engage, and motivate youth

  • Ability to plan and organize recreational programs and activities for youth

  • An outgoing personality with good communication skills

  • Strong sensitivity to issues facing immigrant youth and their families

  • Demonstrated ability to work independently and as a team member

 

Interested candidates should submit a resume and cover letter by May 28th, 2021 to the attention of:

 

Apply in confidence to:

The Executive Director

African Community Services of Peel 10 Gillingham Drive, Suite 308 Brampton, ON, L6X 5A5

Tel: 905-460 -9514: Fax: 905-460 9769

Email: info@africancommunityservices.com

 

Closing Date: May 28th, 2021

 

We thank all applicants but only those selected for an interview will be contacted. (No Phone calls, please)

 

African Community Services is an equal opportunity employer.


 This position is funded by Service Canada through the Canada Summer Jobs